Intelligent
Fleet Management in SAP
fleet, the certified SAP add-on for fully integrated fleet management. Digitization and automation of all fleet processes – from vehicle management to cost management.
fleet, an investment that pays off.
fleet creates a flexible, future-proof fleet management platform that consistently proves its worth in daily business operations.
Rapid amortization through:
- Reduced administrative costs
- Targeted cost savings
- Minimized liability risks
- Optimally utilized vehicles
Current Challenges in Fleet Management
Pressure to digitize
Vehicle fleets are often still managed operationally using onboard tools like Microsoft Excel. If industry software is used, there is often no connection to SAP.
Lack of resources
The shortage of skilled workers creates bottlenecks in fleet administration – delaying scheduling, maintenance planning, and compliance processes, and jeopardizing vehicle availability.
Decentralized administration
Insufficiently coordinated systems make it difficult to establish uniform processes in a vehicle fleet. Often, there is a lack of distribution of a standardized system.
Lack of cost control
Distributed data sources make it difficult to record and control costs in one place.
Compliance risks
Complying with owner obligations becomes a challenge as vehicle fleets grow. An IT-supported process through a central system is often missing.
Regulatory Requirements
Legislative requirements such as a CSRD Report cannot be implemented without a uniform and complete data collection.
Comprehensive Functionalities
Vehicle Management
Management of all vehicles in SAP, including master and movement data (e.g., mileage, damages, etc.), organizational assignments, documents, and lifecycle
Driver Management
Supplementing employee data from SAP HCM® with driver’s license data and vehicle assignments
Fuel Cards
Central management of fuel and (optional) charging cards with assignments to vehicles, drivers, or cost centers
Damage/Offense Management
Documentation, processing, and tracking of damages and official procedures, including deadline and task control
Reporting & Analytics
KPI Dashboards
CSRD-compliant Reporting
Individual SAP reports at the touch of a button
Lease Contract Management
Management of lease contracts, terms, and return processes, including reminders/alerts
License Plate Management
Central management of license plates and their assignment to vehicles
Document Management
Digital e-file based on
SAP ArchiveLink / smart.files for all fleet components (e.g., vehicle, driver, lease contract, etc.)
Cost Management
Direct access to SAP FI/CO® for leasing, operating, repair, and fuel costs, including cost center assignment
Full SAP Integration
The certified add-on is seamlessly integrated into the SAP system and uses existing data from SAP FI® and SAP HCM®. This effectively prevents redundant data management and incorrect entries.
Extension of SAP Equipment
Extended vehicle management and easy data import for master and movement data based on SAP PM®
Intelligent Categorization
Flexible and definable vehicle categories for a clear fleet structure and analyses.
Powerful Evaluations
Customizable reports on CO₂ emissions and EURO standards, for individual analyses at the click of a mouse.
Integrated Cost Management
Direct access to SAP FI/CO® data, detailed cost breakdown, and mileage tracking.
Real-time Data Integration
Real-time communication data from SAP HCM®, automatic synchronization for new employees, and immediate vehicle assignment.
Comprehensive Driver Information
Overview of driver’s license data, historical and current vehicle assignments, and complete driver profile management.
Seamless HR Integration
Automatic transfer of important vehicle data (gross list price), direct communication with the HR department, and efficient processes for payroll.
Direct ERP Integration
Full integration into SAP ERP and SAP S/4HANA without additional middleware.
Utilize Existing Data
Use of existing master data and processes from SAP FI/CO, MM, SD, and PM
Central Platform
All functions directly within the SAP system – no isolated solutions required.
Prices
Fair Prices for Every Fleet Size
Scope of Services
- Vehicle Management
- HCM Personnel
- Fuel Cards
- Offenses / Authorities
- Process and Task Cockpit
- Lease Contract
- Damage Management
- E-File based on SAP ArchiveLink – smart.files
- Generic Import Interface
- Reminders
- KPI Dashboard
- CSRD Sustainability Report
- Book Pool Vehicle
- Electronic Logbook
- GKS Interface
from 150 vehicles
€12.50 per vehicle
from 500 vehicles
€9.50 per vehicle
from 1,000 vehicles
€6.50 per vehicle
Measurable success after
implementation
Full compliance and higher employee satisfaction through digital workflows create sustainable added value.
100% Transparency
Central, up-to-date fleet data and reports available in the SAP system.
60% Efficiency Increase
Automated processes significantly reduce manual administrative effort.
30% Cost Reduction
Significant reduction in fleet costs through better control and analysis.
